Products & Inventory
Products, stock levels, categories, units and barcodes.
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How to Add a Product in SellarPro
To add a product in SellarPro, open Inventory → Products and click Add, enter the name, unit and prices, then save. Click Save & Add Opening Stock instead to enter what you have on the shelf, so the item is ready to sell straight away.
How to Do a Stock Take
Open Inventory → Stock Taking, choose the location, then click Load Products for a full count or use Search Product to count a few items. Enter what you counted in Counted Qty and click Update Stock. Stock goes down where you counted less, and up where you counted more if your business allows it.
How to Import Products with Smart Import
Open Smart Import and click New Import. Upload your Excel or CSV file in any layout, check how its columns were matched to SellarPro fields, then on the review screen choose the location, how stock is loaded and what happens to products you already have. Import, and check the results.
How to Print Barcode Labels in SellarPro
To print barcode labels in SellarPro, open Inventory → Products and click Print Labels, add the products you want, set how many labels each needs, choose your label size, and click Print (PDF).
How to Adjust Product Stock in SellarPro
To correct a stock quantity in SellarPro, open Inventory → Stock Adjustments → Add, choose the branch, add the product, enter the quantity that is missing, and save with a reason. The adjustment is recorded against your account so the change can always be explained.
How to Create Categories and Sub-Categories (up to Five Levels)
Open Inventory → Categories and click Add. To make a sub-category, tick Add as sub taxonomy and choose its parent. Categories can be nested up to five levels deep, for example Drinks › Soft Drinks › Cola › 500ml.
How to Sell Products in Sizes and Colours with Variations
Create the variation once under Inventory → Variations, such as Size with S, M and L. Then add the product with Product Type set to Variable, choose the variation and its values, and give each one its own SKU, purchase price and selling price. Each value has its own stock.
How to Sell in Cartons and Pieces
Give the product its smallest unit, such as Pieces. Then, under Alternative Units of Measurement on the product form, click Add Unit and add Carton with how many pieces it holds and its own buy and sell price. Sell and buy in either unit; stock is always counted in pieces.
How to Set Up Wholesale and Branch Prices with Price Groups
Create a price group such as Wholesale under Inventory → Selling Price Group. Set its prices per product with Actions → Add or edit Group Prices, or for many products at once with Update Price. Choose the group on a sale, set it as a branch's default price, or link it to a type of service.
How to Add Opening Stock in Bulk
Open Inventory → Stock Adjustments and click Bulk Opening Stock. Choose the location, then type the quantity to add and its unit cost against each product, and save. Use it for real stock that was never recorded. Rows marked as a gap can be reconciled without changing stock.
How to Find Low, Dead and Expired Stock
Quick Reports → Stock Alerts lists products at or below their alert quantity, so you know what to reorder. Quick Reports → Dead Stock lists products that have not sold for 30 days to a year, with their value, plus the value of expired stock. The dashboard's Stock at Risk card sums them up.
How to Use the Stock Reconciliation Report
Quick Reports → Stock Reconciliation lists where your stock records disagree: products sold without a recorded purchase, stock figures that differ from your purchase records, and sales with no cost. Record the missing purchases it lists, and your stock and profit figures become right.
How to Add Brands and Warranties
Add brands under Inventory → Brands and warranties under Inventory → Warranties, each with Add. Choose them on the product form under More Fields. Brands let you filter reports and the product list; a warranty prints its name and expiry on the invoice when the layout shows it.
How to Update Prices or Reverse a Smart Import
Upload the same file again and Smart Import recognises it. Choose Update prices only to take the file's new prices without loading the stock twice. To undo an import, open it in Import History and click Reverse Import; products sold or changed since are kept.
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