How to Add a Product in SellarPro

Before you start

You need a user account with permission to manage products — usually the business owner or a manager. If the Products menu is not in your sidebar, ask your administrator to grant you product access.

Have these ready before you begin. You can change any of them later.

• The product name as your staff will search for it.
• The unit you sell it in — piece, box, kilogram, carton.
• Your selling price, and what you paid for it.
• How many you have in stock right now.

Steps to add a product

1. From the left menu, open Inventory → Products and click Add.
2. Type the Product Name. Use the name your staff will actually search for at the counter — "Voltic 750ml" beats "Mineral water, large".

   

3. Choose the Unit. This is how you sell the item, not how you buy it. If you buy by the carton and sell by the piece, choose piece here.
4. Pick a Category and, if you use them, a Brand (under More Fields). Both are optional, but categories are what make your reports readable later.
5. Under Business Locations, choose the branches that sell it. With a single branch it is filled in for you.
6. Leave Manage Stock ticked so SellarPro counts this item up and down as you buy and sell. Untick it only for things you never count, such as a service.
7. Enter the Default Purchase Price (what you pay) and the Default Selling Price (what the customer pays). SellarPro works out the Margin between them, or fills in the selling price if you type a margin.
8. Under More Fields, set an Alert Quantity: the level at which you want to be warned that stock is running low.
9. Click Save. To enter how many you have on the shelf today, click Save & Add Opening Stock instead, and enter the quantity against the branch that holds them.

   

What happens next

The product appears in your product list immediately and is available on the POS screen straight away — no refresh needed on a till that is already open, though a busy till may need one search to pick it up.

SellarPro also records the opening stock as your starting inventory. From this point on, every sale reduces the quantity and every purchase increases it.

Tips

Common problems

The product does not appear on the POS screen

Check three things, in this order: the product is not marked inactive, it is enabled for the branch you are selling from, and its stock is above zero if you have set SellarPro to hide out-of-stock items.

The selling price shows as zero

The selling price was probably entered on the wrong row. Open the product, scroll to the price table, and confirm the price is against the unit you sell in.

Profit looks wrong on the first sale

Profit is selling price minus purchase price. If you left the purchase price blank, SellarPro treats the cost as zero and the whole sale looks like profit. Edit the product and enter what you actually paid.