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How to Use the Stock Reconciliation Report

Written by the SellarPro team · Published 12 October 2026 · 2 min read

Short answer

Quick Reports → Stock Reconciliation lists where your stock records disagree: products sold without a recorded purchase, stock figures that differ from your purchase records, and sales with no cost. Record the missing purchases it lists, and your stock and profit figures become right.

Profit is only right if every item sold has a recorded cost, and stock is only right if every item sold was first bought or counted in. Stock Reconciliation finds the places where that is not so.

Steps

  1. Open Quick Reports → Stock Reconciliation.
  2. Choose the Location, or All Locations, and click Apply.
  3. If it says Everything is accounted for, there is nothing to do.

What it can list, and what to do

Inventory reconciliation required

Units sold that are not supported by recorded purchases. This usually means stock arrived and was sold before the purchase was entered, not that anything is missing from your shop. Each product shows what was Sold, the Recorded Purchases and what is Missing. Click Record Missing Purchases and enter them.

Stock figures that disagree with your purchase records

The stock report shows one number and the till another. The till only sells what your purchase records account for, so a cashier may be told there is no stock when the report shows some. Record the missing purchase or opening stock, or reconcile the gap under Bulk Opening Stock.

Units sold without a cost

Sales whose cost was never recorded, so they count as all profit. Add the purchase or the product's cost.

Quick Reports Stock Reconciliation with its location filter, reporting that everything is accounted for
When nothing needs reconciling, the report says so.

Related articles

Why Stock in SellarPro Does Not Match the Shelf

Check the branch, then the product's stock history to see every movement. Common causes: stock sold before its purchase was entered, a transfer still in transit, a sale or purchase entered twice, or breakage never recorded. Quick Reports → Stock Reconciliation lists what needs fixing.

Troubleshooting · Updated 12 Oct 2026 · 2 min read

How to Add Opening Stock in Bulk

Open Inventory → Stock Adjustments and click Bulk Opening Stock. Choose the location, then type the quantity to add and its unit cost against each product, and save. Use it for real stock that was never recorded. Rows marked as a gap can be reconciled without changing stock.

Products & Inventory · Updated 12 Oct 2026 · 2 min read

How to Record a Purchase from a Supplier

Open Purchases → Add Purchase. Choose the Supplier, the Business Location and set Purchase Status to Received. Add each product with its quantity and Unit Cost, check the selling price, add the payment and click Save. Stock goes up straight away.

Purchases & Suppliers · Updated 11 Oct 2026 · 2 min read

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