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How to Add Opening Stock in Bulk

Written by the SellarPro team · Published 12 October 2026 · 2 min read

Short answer

Open Inventory → Stock Adjustments and click Bulk Opening Stock. Choose the location, then type the quantity to add and its unit cost against each product, and save. Use it for real stock that was never recorded. Rows marked as a gap can be reconciled without changing stock.

Bulk Opening Stock adds stock to many products at one location in one go: stock you have on the shelf but never recorded, such as on your first day, or a count higher than the system shows.

Steps

  1. Open Inventory → Stock Adjustments and click Bulk Opening Stock.
  2. Choose the Location. Every product at that location is listed with its current stock.
  3. For each product to add, type the quantity to add and its unit cost: what one piece cost you. Use the search box to find a product quickly.
  4. Set the stock date if the stock arrived earlier.
  5. Click Save. The button shows how many rows will be saved.
Bulk Opening Stock for Ama's Provisions with a quantity and unit cost typed against products and the Save button
Type a quantity and cost on each row you are adding to.

Add qty or Reconcile

  • Add qty: real stock entering the shop that was never recorded. It raises the on-hand stock and records what it cost.
  • Reconcile: for a row marked as a Gap, the shelf figure is already right but the purchase records are short. Reconciling records the cost only; the stock figure does not change. Tick Ledger gaps only to list just those rows.

Stock you bought from a supplier is a purchase, not opening stock. Record it under Purchases so the supplier's balance is right.

Common questions

Why does the unit cost matter?
Profit is the selling price minus what the item cost. Opening stock with no cost makes every sale of it look like pure profit.
I have a spreadsheet of stock for every branch.
Use Smart Import instead. See How to Import Each Branch's Opening Stock with Smart Import.

Related articles

How to Import Each Branch's Opening Stock with Smart Import

Import one spreadsheet per branch with Smart Import. Choose the branch as the Location for opening stock, and choose whether to add the file's quantities to what the branch holds or set the branch's stock to the file. Products that already exist from another branch receive this branch's quantity and price.

Branches · Updated 12 Oct 2026 · 3 min read

How to Do a Stock Take

Open Inventory → Stock Taking, choose the location, then click Load Products for a full count or use Search Product to count a few items. Enter what you counted in Counted Qty and click Update Stock. Stock goes down where you counted less, and up where you counted more if your business allows it.

Products & Inventory · Updated 12 Oct 2026 · 3 min read

How to Record a Purchase from a Supplier

Open Purchases → Add Purchase. Choose the Supplier, the Business Location and set Purchase Status to Received. Add each product with its quantity and Unit Cost, check the selling price, add the payment and click Save. Stock goes up straight away.

Purchases & Suppliers · Updated 11 Oct 2026 · 2 min read

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