Hardware retail is deceptively complex: cement by the bag, iron rods by the piece or tonne, nails by the kilo, paint in four sizes, and contractor customers who buy on credit and settle at month end. Most generic tills give up somewhere around "sell the same product in three different units".
SellarPro was built for exactly this kind of trading — multiple units and pack sizes, credit-sale tracking with customer statements, and stock control tight enough to notice when a pack of hinges walks off.
What goes wrong without a proper system
Selling in multiple units
You buy nails in cartons and sell them by the kilo or the piece; roofing sheets by the bundle or single sheet. SellarPro handles unit conversions per product, so stock stays accurate whichever way the customer buys.
Contractor credit that never gets collected
Site foremen buy on account, and the exercise-book debt record fades with time. Credit sales in SellarPro sit against a named customer with a running balance, statement and payment history — so collection calls are grounded in facts, not arguments.
High-value stock, low visibility
A hardware store's stockroom holds serious capital — cement, cables, fittings, power tools. Live stock levels, documented adjustments and stock-take variance reports keep that capital visible and make losses traceable to a date and shift.
Quoting and big orders
Builders ask for priced quotes on long lists. Generating a quotation from your live price list — and converting it to a sale when they accept — beats retyping into WhatsApp every time.
How SellarPro handles this
SellarPro brings sales, inventory, purchasing, customers and reporting into one system. You record a sale in seconds, stock levels update automatically across every branch, and the dashboard shows profit — not just revenue — in real time.
- Sell by piece, kilo, metre, bag or carton with per-product unit setup
- Credit sales with customer balances, statements and payment recording
- Quotations that convert to invoices and sales in one step
- Live stock with low-level alerts on fast-moving lines like cement and iron rods
- Profit per product line, so you know if paint or plumbing pays the rent
For a closer look, explore pos for spare parts shop, credit sales tracking software and supplier management software.
Why "we manage" is the most expensive plan
Businesses in this trade that run on paper and memory typically lose between two and five percent of stock value every month to a combination of unrecorded sales, quiet pilferage, damaged goods that were never written off and prices remembered wrongly at the counter. On a shop turning over GHS 30,000 a month, that is GHS 600–1,500 gone — every month, invisibly. A subscription that costs less than a tenth of that and makes the loss visible is not an expense; it is recovered profit.
Six things to check before choosing business software
- Your hardware, not theirs. Standard barcode scanners and thermal printers sold in Ghana should just work; proprietary hardware is a lock-in tax you pay at every expansion.
- Support you can reach. WhatsApp and phone support in Ghanaian hours — test it before you pay by sending a question and timing the reply.
- A real free trial. Load your actual products and run real sales for a week. Software that survives your busiest day has earned the subscription.
- An exit path. Your data should export to Excel whenever you want it. A vendor that traps your records is answering the trust question for you.
- Everything in the base price. Inventory, purchases, expenses, reports and staff accounts should be included — not sold back to you as per-store or per-employee add-ons.
- Mobile money as a first-class payment. If MoMo has to be recorded as "cash" or "other", daily reconciliation will never be clean.
Hold every vendor to this list, including us. It is the fastest way to a decision you will not regret.
How to get set up
- Create your account. Register online in a few minutes — no card required to start.
- Set up your products. Import your product list from Excel/CSV, or add items with prices, barcodes and opening stock.
- Add your team. Create cashier and manager accounts with role-based permissions so staff only see what they need.
- Start selling. Ring up sales on a laptop, desktop, tablet or phone; print or WhatsApp receipts to customers.
- Watch the numbers. Daily sales, profit and stock reports arrive on your dashboard automatically.
Most businesses complete setup the same day. If you have an existing product list, our team helps you migrate it free of charge.
What your first week looks like
Day one is about getting live, not getting perfect: import or enter your fastest-moving products, set prices, create logins for anyone who sells, and put through the first genuine sale. Perfection can wait; the record-keeping starts today.
Days two to four are where discipline pays. All sales through the till, all expenses recorded at the moment they leave the drawer, credit sales against named customers. The reports are only as honest as the inputs, and this is the week that honesty becomes routine.
By day seven you have your first real weekly report: sales by product, profit after costs, expense totals, and the first surprises. Almost every owner finds at least one — a product selling at a loss, an expense category nobody was watching, a staff pattern worth a conversation. That first surprise usually pays for the year's subscription.
Five numbers that run the business
- Per-staff sales — every cashier's day in numbers: sales made, discounts given, returns processed. Performance conversations become factual and short.
- Expense breakdown — the month's spending by category. The first month's version is routinely the most surprising document a business owner has ever read about their own shop.
- Debtors (credit) report — who owes what, and for how long. The oldest balances rise to the top, which is exactly the order collections should happen in.
- Profit report — sales minus cost of goods minus expenses. The only number that says whether the month worked, calculated continuously instead of guessed annually.
- Best-sellers by margin — not what sells most, but what earns most. The two lists differ more often than owners expect, and the difference redirects your buying.
None of these require setup or an accountant; they assemble themselves from your daily sales and purchases.
Transparent pricing in Ghana cedis
SellarPro is priced in GHS with no dollar billing, no per-terminal charges and no long-term lock-in. Every plan includes updates and support.
| Plan | Monthly price | Best for |
|---|---|---|
| Solo | GHS 99 | One shop, one user getting off paper and Excel |
| Growth | GHS 150 | Growing shops that need staff accounts and fuller reporting |
| Business | GHS 250 | Multi-branch and wholesale operations |
See the full feature breakdown on our pricing page, or start free and upgrade when you are ready.
Four traps to step around
- Ignoring the reports. Software that is only used to ring sales is a very expensive calculator. Ten minutes with the weekly report is where the subscription actually pays.
- Skipping opening stock. Without accurate starting quantities, the first stock report looks wrong and confidence dies early. Count what you have before go-live — even approximately — and correct at the first stock-take.
- Letting exceptions breed. The sale rung "later", the expense paid from pocket, the credit given without recording — each exception invites the next. The rule that saves the system: if it happened, it goes in.
- Importing a dirty product list. Duplicated items and vague names ("blue one big") follow you into any system. Spend an hour cleaning the Excel file first; the onboarding team will help free of charge.
Built here, for here
- Built for Ghana. GHS pricing, VAT/GRA-aware receipts, and workflows that match how shops here actually trade.
- Offline-capable. Keep selling when the network drops; everything syncs when you are back online.
- Human support. WhatsApp, phone and email support from a team in Accra — not a ticket queue in another timezone.
- All-in-one. POS, inventory, purchases, expenses, customers, staff and reports in one subscription instead of five tools.
- Grows with you. Start with one till and scale to multiple branches, warehouses and an online storefront without changing systems.