Suppliers are half of your margin story, yet most shops track them in a call log and a stack of waybills. Who gave the best price last quarter? Whose deliveries come up short? How much do you owe across everyone, and when? Guessing those answers costs real money.
SellarPro keeps the full supplier picture — contacts, purchases, costs, payables and delivery performance — attached to the same stock the purchases feed.
How SellarPro handles this
SellarPro brings sales, inventory, purchasing, customers and reporting into one system. You record a sale in seconds, stock levels update automatically across every branch, and the dashboard shows profit — not just revenue — in real time.
- Fast POS checkout with barcode scanning and receipt printing
- Live stock levels with low-stock alerts and reorder reports
- Purchases, suppliers and cost tracking in the same system
- Daily sales, profit and expense reports on any device
- Works offline at the counter and syncs when connectivity returns
Related reading: see our guides on expense tracking software, pos for hardware store and stock taking app ghana.
The supplier side, organised
Supplier records with full history
Every supplier's purchases, prices and payments in one view. When negotiating, you arrive knowing exactly what you bought and at what cost trend.
Purchases that update everything
Receiving stock against a purchase updates quantities and costs instantly — margins stay accurate as costs move, which in Ghana is constantly.
Payables you can trust
Part-payments, credit purchases and balances per supplier, with totals across all of them. Cash planning stops being archaeology.
Price comparison across suppliers
The same product bought from two suppliers shows both cost histories — evidence beats memory when choosing where to reorder.
The price of doing nothing
Every week without supplier management software has a specific cost: the disputes you settle by giving in, the stock you reorder late or twice, the hour each evening spent reconstructing what the system would have recorded automatically. Owners consistently underestimate this cost because it arrives in small, daily doses — until they see the first month of reports and can finally put a number on it.
The checklist we tell every business owner to use
- Support you can reach. WhatsApp and phone support in Ghanaian hours — test it before you pay by sending a question and timing the reply.
- Offline selling. Ask the vendor exactly what happens at the till when the internet drops. "It keeps selling and syncs later" is the only good answer.
- Everything in the base price. Inventory, purchases, expenses, reports and staff accounts should be included — not sold back to you as per-store or per-employee add-ons.
- Your hardware, not theirs. Standard barcode scanners and thermal printers sold in Ghana should just work; proprietary hardware is a lock-in tax you pay at every expansion.
- Cedis, not dollars. If the price is quoted in USD, your software cost changes every time the exchange rate does. Insist on GHS billing with published prices.
- A real free trial. Load your actual products and run real sales for a week. Software that survives your busiest day has earned the subscription.
Run SellarPro through this checklist on a free trial; we designed it to pass every line.
Getting started takes an afternoon, not a project plan
- Create your account. Register online in a few minutes — no card required to start.
- Set up your products. Import your product list from Excel/CSV, or add items with prices, barcodes and opening stock.
- Add your team. Create cashier and manager accounts with role-based permissions so staff only see what they need.
- Start selling. Ring up sales on a laptop, desktop, tablet or phone; print or WhatsApp receipts to customers.
- Watch the numbers. Daily sales, profit and stock reports arrive on your dashboard automatically.
Our onboarding team walks you through setup on WhatsApp or a call — most shops are selling on SellarPro the same afternoon they sign up.
What your first week looks like
Day one is setup: register, import your product list from Excel (or type in your top sellers and add the rest as you go), set your prices, and connect a printer or scanner if you use them. Most businesses juggling multiple suppliers and payables ring their first real sale within hours of signing up.
Days two to four build the habit. Every sale goes through the system — no exceptions, because exceptions are where the old leaks hide. Expenses get logged as they happen. By midweek the daily summary starts telling you things: which hours are busiest, what actually sells, how takings split across cash and MoMo.
By day seven the system knows your week better than the notebook ever did: what sold, what it cost, what was spent, who owes you. The weekly report becomes the Sunday habit that replaces guessing with deciding — and the onboarding team stays on WhatsApp throughout if anything needs a hand.
The reports owners actually read
- Expense breakdown — the month's spending by category. The first month's version is routinely the most surprising document a business owner has ever read about their own shop.
- Best-sellers by margin — not what sells most, but what earns most. The two lists differ more often than owners expect, and the difference redirects your buying.
- Dead-stock report — items that have not sold in 30, 60 or 90 days: your capital, parked on a shelf, with the release form attached.
- Daily sales summary — the day's takings by payment type, ready at closing. Cash in the drawer either matches it or you know exactly what to ask about, tonight rather than at month end.
- Debtors (credit) report — who owes what, and for how long. The oldest balances rise to the top, which is exactly the order collections should happen in.
All of these arrive on your phone without being asked for — the point is not more data, it is never being surprised by your own business again.
Pricing that matches your size
SellarPro is priced in GHS with no dollar billing, no per-terminal charges and no long-term lock-in. Every plan includes updates and support.
| Plan | Monthly price | Best for |
|---|---|---|
| Solo | GHS 99 | One shop, one user getting off paper and Excel |
| Growth | GHS 150 | Growing shops that need staff accounts and fuller reporting |
| Business | GHS 250 | Multi-branch and wholesale operations |
See the full feature breakdown on our pricing page, or start free and upgrade when you are ready.
Four traps to step around
- Ignoring the reports. Software that is only used to ring sales is a very expensive calculator. Ten minutes with the weekly report is where the subscription actually pays.
- Buying hardware first. Choose the software, then buy the scanner and printer it supports (standard ones, ideally). Hardware-first shoppers routinely own devices their eventual software cannot use.
- Waiting for the "quiet season" to switch. There is no quiet season, and the busy one is precisely when you lose the most without a system. Start now, start small, grow into it.
- Skipping opening stock. Without accurate starting quantities, the first stock report looks wrong and confidence dies early. Count what you have before go-live — even approximately — and correct at the first stock-take.
Built here, for here
- Built for Ghana. GHS pricing, VAT/GRA-aware receipts, and workflows that match how shops here actually trade.
- Offline-capable. Keep selling when the network drops; everything syncs when you are back online.
- Human support. WhatsApp, phone and email support from a team in Accra — not a ticket queue in another timezone.
- All-in-one. POS, inventory, purchases, expenses, customers, staff and reports in one subscription instead of five tools.
- Grows with you. Start with one till and scale to multiple branches, warehouses and an online storefront without changing systems.