Bars have a stock-control problem unlike any other retail business: the product is consumed on-site, poured by staff, often on running tabs, late at night, in the dark. The gap between bottles bought and cedis banked is where bar profits quietly disappear.
A bar POS is fundamentally an accountability system. SellarPro ties every bottle and every pour to a sale, a staff member and a shift — so Monday's stock count and Monday's takings finally tell the same story.
The daily challenges we hear most often
Stock walking out of the fridge
Bottles given to friends, "breakages" that never got recorded, a crate short on delivery. When every sale deducts stock and every loss needs a logged adjustment with a reason, the nightly variance shrinks — because everyone knows it is being watched.
Tabs and unpaid rounds
Running tabs on memory or paper ends in disputes and write-offs. Open a tab against a name, add rounds as they order, and settle by cash or MoMo at the end — with nothing forgotten in the noise.
Reconciling a busy night
Cash in the drawer, MoMo on two numbers, staff who served hundreds of orders. Per-shift register closing shows expected vs actual takings by payment type, so the morning-after reconciliation takes ten minutes.
Knowing what actually earns
Beer brings people in; spirits and food may bring the margin. Category profit reports show what each line contributes, which drives smarter buying and promos.
SellarPro as your pos for bar
SellarPro brings sales, inventory, purchasing, customers and reporting into one system. You record a sale in seconds, stock levels update automatically across every branch, and the dashboard shows profit — not just revenue — in real time.
- Fast tap-to-add selling for drinks, with tabs per customer or table
- Shift-based registers so each bartender accounts for their own takings
- Stock deducted per bottle or tot, with logged adjustments for breakages
- Cash and MoMo split by payment type for painless morning reconciliation
- Daily and weekly reports by product, category and staff member
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The price of doing nothing
Businesses in this trade that run on paper and memory typically lose between two and five percent of stock value every month to a combination of unrecorded sales, quiet pilferage, damaged goods that were never written off and prices remembered wrongly at the counter. On a shop turning over GHS 30,000 a month, that is GHS 600–1,500 gone — every month, invisibly. A subscription that costs less than a tenth of that and makes the loss visible is not an expense; it is recovered profit.
The checklist we tell every business owner to use
- Offline selling. Ask the vendor exactly what happens at the till when the internet drops. "It keeps selling and syncs later" is the only good answer.
- Support you can reach. WhatsApp and phone support in Ghanaian hours — test it before you pay by sending a question and timing the reply.
- Mobile money as a first-class payment. If MoMo has to be recorded as "cash" or "other", daily reconciliation will never be clean.
- Everything in the base price. Inventory, purchases, expenses, reports and staff accounts should be included — not sold back to you as per-store or per-employee add-ons.
- Cedis, not dollars. If the price is quoted in USD, your software cost changes every time the exchange rate does. Insist on GHS billing with published prices.
- Role-based staff accounts. Cashiers should not see cost prices or profit; managers should not need your login. Shared passwords end audit trails.
SellarPro is built to pass every one of these checks — which is exactly why we publish the list.
How to get set up
- Create your account. Register online in a few minutes — no card required to start.
- Set up your products. Import your product list from Excel/CSV, or add items with prices, barcodes and opening stock.
- Add your team. Create cashier and manager accounts with role-based permissions so staff only see what they need.
- Start selling. Ring up sales on a laptop, desktop, tablet or phone; print or WhatsApp receipts to customers.
- Watch the numbers. Daily sales, profit and stock reports arrive on your dashboard automatically.
Most businesses complete setup the same day. If you have an existing product list, our team helps you migrate it free of charge.
From sign-up to habit in seven days
Day one is about getting live, not getting perfect: import or enter your fastest-moving products, set prices, create logins for anyone who sells, and put through the first genuine sale. Perfection can wait; the record-keeping starts today.
Days two to four are where discipline pays. All sales through the till, all expenses recorded at the moment they leave the drawer, credit sales against named customers. The reports are only as honest as the inputs, and this is the week that honesty becomes routine.
By day seven you have your first real weekly report: sales by product, profit after costs, expense totals, and the first surprises. Almost every owner finds at least one — a product selling at a loss, an expense category nobody was watching, a staff pattern worth a conversation. That first surprise usually pays for the year's subscription.
Five numbers that run the business
- Per-staff sales — every cashier's day in numbers: sales made, discounts given, returns processed. Performance conversations become factual and short.
- Debtors (credit) report — who owes what, and for how long. The oldest balances rise to the top, which is exactly the order collections should happen in.
- Best-sellers by margin — not what sells most, but what earns most. The two lists differ more often than owners expect, and the difference redirects your buying.
- Profit report — sales minus cost of goods minus expenses. The only number that says whether the month worked, calculated continuously instead of guessed annually.
- Expense breakdown — the month's spending by category. The first month's version is routinely the most surprising document a business owner has ever read about their own shop.
None of these require setup or an accountant; they assemble themselves from your daily sales and purchases.
What it costs
SellarPro is priced in GHS with no dollar billing, no per-terminal charges and no long-term lock-in. Every plan includes updates and support.
| Plan | Monthly price | Best for |
|---|---|---|
| Solo | GHS 99 | One shop, one user getting off paper and Excel |
| Growth | GHS 150 | Growing shops that need staff accounts and fuller reporting |
| Business | GHS 250 | Multi-branch and wholesale operations |
See the full feature breakdown on our pricing page, or start free and upgrade when you are ready.
Four traps to step around
- Buying hardware first. Choose the software, then buy the scanner and printer it supports (standard ones, ideally). Hardware-first shoppers routinely own devices their eventual software cannot use.
- Waiting for the "quiet season" to switch. There is no quiet season, and the busy one is precisely when you lose the most without a system. Start now, start small, grow into it.
- Skipping opening stock. Without accurate starting quantities, the first stock report looks wrong and confidence dies early. Count what you have before go-live — even approximately — and correct at the first stock-take.
- Running two systems "just in case". Keeping the notebook alongside the software means neither is trusted and both are half-maintained. Commit for two full weeks — the doubt resolves itself.
Why businesses pick SellarPro
- Built for Ghana. GHS pricing, VAT/GRA-aware receipts, and workflows that match how shops here actually trade.
- Offline-capable. Keep selling when the network drops; everything syncs when you are back online.
- Human support. WhatsApp, phone and email support from a team in Accra — not a ticket queue in another timezone.
- All-in-one. POS, inventory, purchases, expenses, customers, staff and reports in one subscription instead of five tools.
- Grows with you. Start with one till and scale to multiple branches, warehouses and an online storefront without changing systems.