The provision store is the backbone of Ghanaian neighbourhood commerce — the container or kiosk where the street buys milo, milk, soap and sugar daily. Margins are thin, volumes are high, sales are small and constant, and the owner is often the cashier, buyer and accountant at once.
That is exactly the business SellarPro's Solo plan was designed for: a simple, fast till on the phone you already own, stock control for the goods on your shelves, and a true daily profit figure — for GHS 99 a month.
What goes wrong without a proper system
Profit you can't see
Cash comes in all day, but after restocking, transport and the family withdrawals, was there profit? Recording sales and expenses gives you the one number that matters every evening: what the shop actually made.
Family and helper sales
When a sibling minds the shop, sales happen that you never hear about. A simple till that anyone can use — with each person's sales logged — keeps helping hands honest without a confrontation.
"Book" customers
Neighbourhood credit is unavoidable; forgetting it is not. Customer balances replace the exercise book, and a WhatsApp statement jogs memories politely.
Restocking by feel
A trip to Makola or the depot without a list means overbuying slow items and forgetting fast ones. The low-stock report is your shopping list, generated automatically.
How SellarPro handles this
SellarPro brings sales, inventory, purchasing, customers and reporting into one system. You record a sale in seconds, stock levels update automatically across every branch, and the dashboard shows profit — not just revenue — in real time.
- Runs on the smartphone you already have — no new hardware required
- Simple selling screen a helper can learn in ten minutes
- Credit ("book") customers with balances and gentle WhatsApp reminders
- Daily profit view: sales minus cost of goods minus expenses
- Low-stock list ready before every restocking trip
For a closer look, explore pos for mini mart, pos for supermarket and why is my shop not making profit.
What running without a system actually costs
Businesses in this trade that run on paper and memory typically lose between two and five percent of stock value every month to a combination of unrecorded sales, quiet pilferage, damaged goods that were never written off and prices remembered wrongly at the counter. On a shop turning over GHS 30,000 a month, that is GHS 600–1,500 gone — every month, invisibly. A subscription that costs less than a tenth of that and makes the loss visible is not an expense; it is recovered profit.
How to judge any POS or inventory system
- An exit path. Your data should export to Excel whenever you want it. A vendor that traps your records is answering the trust question for you.
- Everything in the base price. Inventory, purchases, expenses, reports and staff accounts should be included — not sold back to you as per-store or per-employee add-ons.
- Support you can reach. WhatsApp and phone support in Ghanaian hours — test it before you pay by sending a question and timing the reply.
- Mobile money as a first-class payment. If MoMo has to be recorded as "cash" or "other", daily reconciliation will never be clean.
- Cedis, not dollars. If the price is quoted in USD, your software cost changes every time the exchange rate does. Insist on GHS billing with published prices.
- Role-based staff accounts. Cashiers should not see cost prices or profit; managers should not need your login. Shared passwords end audit trails.
Hold every vendor to this list, including us. It is the fastest way to a decision you will not regret.
How to get set up
- Create your account. Register online in a few minutes — no card required to start.
- Set up your products. Import your product list from Excel/CSV, or add items with prices, barcodes and opening stock.
- Add your team. Create cashier and manager accounts with role-based permissions so staff only see what they need.
- Start selling. Ring up sales on a laptop, desktop, tablet or phone; print or WhatsApp receipts to customers.
- Watch the numbers. Daily sales, profit and stock reports arrive on your dashboard automatically.
Our onboarding team walks you through setup on WhatsApp or a call — most shops are selling on SellarPro the same afternoon they sign up.
Week one, honestly described
Day one is setup: register, import your product list from Excel (or type in your top sellers and add the rest as you go), set your prices, and connect a printer or scanner if you use them. Most provision store and container-shop owners in Ghana ring their first real sale within hours of signing up.
Days two to four are where discipline pays. All sales through the till, all expenses recorded at the moment they leave the drawer, credit sales against named customers. The reports are only as honest as the inputs, and this is the week that honesty becomes routine.
By day seven you have your first real weekly report: sales by product, profit after costs, expense totals, and the first surprises. Almost every owner finds at least one — a product selling at a loss, an expense category nobody was watching, a staff pattern worth a conversation. That first surprise usually pays for the year's subscription.
Five numbers that run the business
- Expense breakdown — the month's spending by category. The first month's version is routinely the most surprising document a business owner has ever read about their own shop.
- Dead-stock report — items that have not sold in 30, 60 or 90 days: your capital, parked on a shelf, with the release form attached.
- Profit report — sales minus cost of goods minus expenses. The only number that says whether the month worked, calculated continuously instead of guessed annually.
- Low-stock list — everything below its reorder level, effectively your next restocking trip written for you before you knew you needed it.
- Best-sellers by margin — not what sells most, but what earns most. The two lists differ more often than owners expect, and the difference redirects your buying.
Each report is a tap away on any device, built automatically from the selling you were doing anyway.
Pricing that matches your size
SellarPro is priced in GHS with no dollar billing, no per-terminal charges and no long-term lock-in. Every plan includes updates and support.
| Plan | Monthly price | Best for |
|---|---|---|
| Solo | GHS 99 | One shop, one user getting off paper and Excel |
| Growth | GHS 150 | Growing shops that need staff accounts and fuller reporting |
| Business | GHS 250 | Multi-branch and wholesale operations |
See the full feature breakdown on our pricing page, or start free and upgrade when you are ready.
Mistakes to avoid when you make the switch
- Running two systems "just in case". Keeping the notebook alongside the software means neither is trusted and both are half-maintained. Commit for two full weeks — the doubt resolves itself.
- Letting exceptions breed. The sale rung "later", the expense paid from pocket, the credit given without recording — each exception invites the next. The rule that saves the system: if it happened, it goes in.
- Buying hardware first. Choose the software, then buy the scanner and printer it supports (standard ones, ideally). Hardware-first shoppers routinely own devices their eventual software cannot use.
- Skipping opening stock. Without accurate starting quantities, the first stock report looks wrong and confidence dies early. Count what you have before go-live — even approximately — and correct at the first stock-take.
Why businesses pick SellarPro
- Built for Ghana. GHS pricing, VAT/GRA-aware receipts, and workflows that match how shops here actually trade.
- Offline-capable. Keep selling when the network drops; everything syncs when you are back online.
- Human support. WhatsApp, phone and email support from a team in Accra — not a ticket queue in another timezone.
- All-in-one. POS, inventory, purchases, expenses, customers, staff and reports in one subscription instead of five tools.
- Grows with you. Start with one till and scale to multiple branches, warehouses and an online storefront without changing systems.