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How to Take Bookings and Check Guests In

Written by the SellarPro team · Published 10 October 2026 · 2 min read

Short answer

Open Hotel Management → Bookings and click Add Bookings. Choose the customer, status and dates, click Add Rooms to pick the room and guests, take the payment and click Save. When the guest arrives, click Check-In on the booking; when they leave, Check-Out.

Make a booking

  1. Open Hotel Management → Bookings and click Add Bookings.
  2. Choose the Customer, or add them with the + button. Set the Status: Pending, Confirmed or Cancelled.
  3. Choose the Arrival date, Arrival time, Departure date and Departure time. Pick a Price Group for corporate rates.
  4. Under Rooms and extras, click Add Rooms, choose the Accomodation Type, Room number, No of Adults and No of Childs, and save. Add any extras beside it.
    The Add Bookings form for a confirmed one-night stay in room 102, with the room price and total on the right
    The room's price comes from your price list; discount, tax and coupons are on the right.
  5. Enter the Amount paid, the Payment Method and Payment Account, and click Save.

See and manage bookings

The Bookings list shows today's occupancy, arrivals, departures, who is in house and what is outstanding, with every booking, its stay, rooms, status and payment.

The Bookings list with two confirmed, paid one-night bookings and the occupancy, arrivals and outstanding figures
Each booking shows its stay, room, status and what has been paid.

  • Check-In on a confirmed booking when the guest arrives, then Confirm Check-In.
  • Check-Out when they leave.
  • Add payment to take a balance.

The calendar

Hotel Management → Calendar shows every room by day, so you can see at a glance what is free. Use Jump to to go to a date, or filter by Accomodation Type. Click a booking to open it.

The booking calendar with rooms 101 and 102 down the side and the days of the week across the top
Rooms down the side, days across the top.

Common questions

Where do I see what bookings brought in?
On the Hotel Management Dashboard (Billed this month, with what was collected) and in the Detailed Booking Report.

Related articles

How to Set Up Rooms and Prices

Open Hotel Management → Rooms and click Add. Name the Accomodation Type, set the maximum adults, children and occupancy, list its room numbers and click Save and add price. Then set the price per night for each day of the week and click Submit.

Hotel · Updated 11 Oct 2026 · 2 min read

How to Offer Extras and Coupons

Add services guests can book with a room, such as breakfast or an airport pickup, under Hotel Management → Extras. Create discount codes for a room type and dates under Coupons; the guest's code is entered with Apply Coupon on the booking.

Hotel · Updated 11 Oct 2026 · 1 min read

How to Read Hotel Occupancy and Reports

The Hotel Management Dashboard is your front desk: occupancy, ADR, RevPAR, guests in house, what was billed and what is outstanding, today's arrivals and departures, and every room's status. Reports adds the detailed booking report, room occupancy status and the tax report.

Hotel · Updated 11 Oct 2026 · 1 min read

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