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How to Run Payroll and Issue Payslips

Written by the SellarPro team · Published 10 October 2026 · 2 min read

Short answer

Open HR and Payroll → Payroll Runs, fill in the Run Name and pay period and click Create Draft. Click Calculate, check the figures, then Approve and Finalize to issue payslips, and Mark Paid once salaries are paid.

A payroll run pays everyone for one pay period. SellarPro works out each person's SSNIT, Tier 2, NHIL and PAYE from their pay, and issues a payslip for each.

Step 1: create the run

  1. Open HR and Payroll → Payroll Runs.
  2. Fill in the Run Name (for example "October 2026 salaries"), Pay Period Start, Pay Period End and Pay Date.
  3. Click Create Draft.

Step 2: calculate and check

  1. In Latest Payroll Runs, click Calculate on the run.
    The Payroll Runs page with a Draft run and its Calculate button outlined
    A new run starts as Draft. Calculate works out everyone's pay.
  2. Click View Figures to see each employee's gross pay, deductions and net pay. Read any warnings at the top: for example, an employee who matches no payroll template is paid only their basic salary.
    Payroll Figures for October showing totals, a warning about a missing payroll template, and one employee's gross, deductions and net
    Check the figures and the warnings before you approve.
  3. Fix anything wrong (an employee's salary, a template) and click Calculate again.

Step 3: approve, finalize and pay

  1. Click Approve, then Finalize. Finalizing issues the payslips and fixes the figures: a finalized run cannot be changed.
  2. When the salaries have been paid, click Mark Paid.

Payslips

Open HR and Payroll → Payslips, or Payslips on the finalized run. Each payslip shows the earnings, the statutory deductions, the employer's SSNIT and Tier 2 contributions and the net pay. Click Download PDF to print or send it.

A payslip showing basic salary, SSNIT, Tier 2, NHIL and PAYE deductions and net pay of 1,375.83
A payslip for a basic salary of 1,800: statutory deductions of 424.18, net pay of 1,375.83.

Common questions

I changed a rate. Will past payslips change?
No. A finalized run keeps the figures it paid. Changes apply from the next calculation.
Are staff loans deducted?
Yes. Active loans are deducted from each run automatically. See How to Give and Recover Staff Loans.

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How to Give and Recover Staff Loans

Open HR and Payroll → Staff Loans, choose the Employee, the Amount and how many months to Repay Over, and click Issue Loan. Each payroll run then deducts the instalment automatically until the loan is repaid.

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How to Read Payroll Reports

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