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How to Add Employees

Written by the SellarPro team · Published 10 October 2026 · 2 min read

Short answer

Set up your departments and roles under HR and Payroll → Departments & Roles. Then open Employees, fill in the employee's details, Ghana Card, SSNIT number, department, role and Basic Salary, and click Add Employee.

HR & Payroll keeps a record for each employee and pays them through payroll runs, with SSNIT, Tier 2 and PAYE worked out for you.

HR & Payroll comes with selected plans. If you do not see HR and Payroll in your menu, contact SellarPro to add it.

Step 1: departments and roles (once)

Open HR and Payroll → Departments & Roles. Add each department with Add Department (a Department Name and optional Code), then each job with Add Role (a Role Name and its Department).

Step 2: add the employee

  1. Open HR and Payroll → Employees.
  2. Under Personal Details, fill in the First Name, Last Name, Phone and the rest.
  3. Under Ghana Compliance IDs, enter the Ghana Card Number, TIN (Tax ID) and SSNIT Number. They print on the payslip.
  4. Under Employment, choose the Status, Department and Designation, and enter the Basic Salary (GHS).
  5. Add the Bank Details the salary is paid into, and the Tier 2 Pension provider if there is one.
  6. Click Add Employee.
    The lower half of the Add Employee form with department, role, basic salary, bank details and statutory exemptions filled in
    Department, role and basic salary, then bank details and any statutory exemptions.

Exemptions

Tick an exemption only for someone it genuinely applies to: SSNIT (Tier 1) Exempt, Tier 2 Pension Exempt, PAYE (Income Tax) Exempt or NHiL Exempt. Each stops only that line on their payslip.

Pay that differs from the rest

An allowance only this employee gets goes on their own record: open their Pay Setup from the employee list. Pay that a whole department or the whole business shares goes in a payroll template; see How to Set Up Payroll Settings and Components.

Common questions

Can I delete an employee who has been paid?
An employee on a payroll run is kept so their payslips stay complete. Set their Status to show they have left instead.

Related articles

How to Run Payroll and Issue Payslips

Open HR and Payroll → Payroll Runs, fill in the Run Name and pay period and click Create Draft. Click Calculate, check the figures, then Approve and Finalize to issue payslips, and Mark Paid once salaries are paid.

HR & Payroll · Updated 11 Oct 2026 · 2 min read

How to Manage Staff Leave

Open HR and Payroll → Leave. Choose the Employee and Leave Type, pick the From Date and To Date and click Submit Request. The request appears under Latest Requests as Pending, where a manager can Approve or Reject it.

HR & Payroll · Updated 11 Oct 2026 · 1 min read

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