Most Ghanaian businesses know their sales to the cedi and their expenses barely at all — transport here, a repair there, the "small money" that leaves the drawer daily. Sales minus invisible expenses equals an imaginary profit figure.
SellarPro treats expenses as seriously as sales: every cost recorded in seconds, categorised, attributed and subtracted — so the profit on your dashboard is the profit in reality.
SellarPro as your expense tracking software
SellarPro brings sales, inventory, purchasing, customers and reporting into one system. You record a sale in seconds, stock levels update automatically across every branch, and the dashboard shows profit — not just revenue — in real time.
- Fast POS checkout with barcode scanning and receipt printing
- Live stock levels with low-stock alerts and reorder reports
- Purchases, suppliers and cost tracking in the same system
- Daily sales, profit and expense reports on any device
- Works offline at the counter and syncs when connectivity returns
For a closer look, explore why is my shop not making profit, sales software ghana and supplier management software.
Expense control, end to end
Record in seconds, from anywhere
Rent, ECG, fuel, wages, supplier transport — log each expense with amount, category and note from phone or till. If it left the business, it is in the record.
Categories that explain themselves
Expense categories show where money actually goes each month. The first month's report usually surprises: transport and informal payments routinely rival rent.
True profit, not gross takings
Because expenses live in the same system as sales and cost of goods, the daily and monthly profit figures are real — the number a bank or investor would respect.
Accountability for shared drawers
Expenses record who logged them. The "someone took money for something" era ends politely.
The price of doing nothing
Every week without expense tracking software has a specific cost: the disputes you settle by giving in, the stock you reorder late or twice, the hour each evening spent reconstructing what the system would have recorded automatically. Owners consistently underestimate this cost because it arrives in small, daily doses — until they see the first month of reports and can finally put a number on it.
The checklist we tell every business owner to use
- Offline selling. Ask the vendor exactly what happens at the till when the internet drops. "It keeps selling and syncs later" is the only good answer.
- Mobile money as a first-class payment. If MoMo has to be recorded as "cash" or "other", daily reconciliation will never be clean.
- Everything in the base price. Inventory, purchases, expenses, reports and staff accounts should be included — not sold back to you as per-store or per-employee add-ons.
- An exit path. Your data should export to Excel whenever you want it. A vendor that traps your records is answering the trust question for you.
- Support you can reach. WhatsApp and phone support in Ghanaian hours — test it before you pay by sending a question and timing the reply.
- Cedis, not dollars. If the price is quoted in USD, your software cost changes every time the exchange rate does. Insist on GHS billing with published prices.
Run SellarPro through this checklist on a free trial; we designed it to pass every line.
Getting started takes an afternoon, not a project plan
- Create your account. Register online in a few minutes — no card required to start.
- Set up your products. Import your product list from Excel/CSV, or add items with prices, barcodes and opening stock.
- Add your team. Create cashier and manager accounts with role-based permissions so staff only see what they need.
- Start selling. Ring up sales on a laptop, desktop, tablet or phone; print or WhatsApp receipts to customers.
- Watch the numbers. Daily sales, profit and stock reports arrive on your dashboard automatically.
Most businesses complete setup the same day. If you have an existing product list, our team helps you migrate it free of charge.
From sign-up to habit in seven days
Day one is about getting live, not getting perfect: import or enter your fastest-moving products, set prices, create logins for anyone who sells, and put through the first genuine sale. Perfection can wait; the record-keeping starts today.
Days two to four build the habit. Every sale goes through the system — no exceptions, because exceptions are where the old leaks hide. Expenses get logged as they happen. By midweek the daily summary starts telling you things: which hours are busiest, what actually sells, how takings split across cash and MoMo.
By day seven the system knows your week better than the notebook ever did: what sold, what it cost, what was spent, who owes you. The weekly report becomes the Sunday habit that replaces guessing with deciding — and the onboarding team stays on WhatsApp throughout if anything needs a hand.
The reports owners actually read
- Best-sellers by margin — not what sells most, but what earns most. The two lists differ more often than owners expect, and the difference redirects your buying.
- Profit report — sales minus cost of goods minus expenses. The only number that says whether the month worked, calculated continuously instead of guessed annually.
- Debtors (credit) report — who owes what, and for how long. The oldest balances rise to the top, which is exactly the order collections should happen in.
- Dead-stock report — items that have not sold in 30, 60 or 90 days: your capital, parked on a shelf, with the release form attached.
- Daily sales summary — the day's takings by payment type, ready at closing. Cash in the drawer either matches it or you know exactly what to ask about, tonight rather than at month end.
Each report is a tap away on any device, built automatically from the selling you were doing anyway.
What it costs
SellarPro is priced in GHS with no dollar billing, no per-terminal charges and no long-term lock-in. Every plan includes updates and support.
| Plan | Monthly price | Best for |
|---|---|---|
| Solo | GHS 99 | One shop, one user getting off paper and Excel |
| Growth | GHS 150 | Growing shops that need staff accounts and fuller reporting |
| Business | GHS 250 | Multi-branch and wholesale operations |
See the full feature breakdown on our pricing page, or start free and upgrade when you are ready.
Mistakes to avoid when you make the switch
- Waiting for the "quiet season" to switch. There is no quiet season, and the busy one is precisely when you lose the most without a system. Start now, start small, grow into it.
- Ignoring the reports. Software that is only used to ring sales is a very expensive calculator. Ten minutes with the weekly report is where the subscription actually pays.
- Buying hardware first. Choose the software, then buy the scanner and printer it supports (standard ones, ideally). Hardware-first shoppers routinely own devices their eventual software cannot use.
- Running two systems "just in case". Keeping the notebook alongside the software means neither is trusted and both are half-maintained. Commit for two full weeks — the doubt resolves itself.
Why businesses pick SellarPro
- Built for Ghana. GHS pricing, VAT/GRA-aware receipts, and workflows that match how shops here actually trade.
- Offline-capable. Keep selling when the network drops; everything syncs when you are back online.
- Human support. WhatsApp, phone and email support from a team in Accra — not a ticket queue in another timezone.
- All-in-one. POS, inventory, purchases, expenses, customers, staff and reports in one subscription instead of five tools.
- Grows with you. Start with one till and scale to multiple branches, warehouses and an online storefront without changing systems.