How to Set Up Accounting

The Accounting module keeps proper double-entry books from the sales, purchases, expenses and payments you already record. Once it is set up, you do not type sales into the books: they post themselves.

Step 1: check your chart of accounts

Open Accounting → Chart of Accounts. Every business starts with a standard chart of accounts for a Ghanaian business: cash and bank accounts, sales, cost of goods sold, expenses, VAT and more. Add your own with New Account (an Account Code, Account Name and Type), and enter any Opening Balance your accountant gives you.

If the list is empty, click Load Default Chart of Accounts.

Step 2: map your transactions to accounts

1. Open Accounting → Transaction Mapping.
2. Click Set All Defaults and confirm. Every row is filled from your chart of accounts: for example, a sale debits Accounts Receivable and credits Sales Revenue.

   

3. Look through the tabs (Sales, Purchases, Expenses, Payments, Stock, Payroll, Assets) and change any account your accountant prefers. Save each changed row with the button at its end.

Step 3: bring in what you have already recorded

1. Open the Import / Sync tab on the same page.
2. Choose Date From and Date To, and tick the Transaction Types to Import.
3. Click Run Import and confirm. Large ranges can take a few minutes.

   

Anything already imported is skipped, so running it twice does no harm.

What happens from now on

New sales, purchases, expenses and payments post to your books automatically every hour, and a nightly run catches late or back-dated ones. Check Sync Status on the Import / Sync tab at any time.