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How to Record Ingredient Usage, Waste and Returns

Written by the SellarPro team · Published 12 October 2026 · 1 min read

Short answer

Open F&B Manager → Inventory Usage and click New usage. Choose the location and date, search for each material taken out, type the quantity, add a note such as "Saturday prep" or "spoiled", and click Record usage. Stock comes down at its cost. Anything not used can be returned to stock.

In F&B Manager, stock comes down when it is taken out of the store, not when a drink is sold. Record each issue to the kitchen or bar as usage.

Steps

  1. Open F&B Manager → Inventory Usage and click New usage.
  2. Choose the Location and the Date.
  3. Search for each material taken. Its type and what is On hand are shown; type the Quantity.
  4. Add a Note: what it was for, such as "Saturday prep", or why it was thrown away.
  5. Click Record usage.
New usage with the location, date, a note and two materials, flour and takeaway boxes, with what is on hand and the quantities taken
Only materials can be issued; each line shows what is on hand.

What happens next

The quantities come out of stock at their real cost, and the usage is listed under Inventory Usage. Used and usage cost on the Inventory screen are net: what was taken out, less what came back.

If some of what was taken comes back unused, record the return on the usage. It goes back into stock at the cost it went out at, so nothing is counted twice.

Record waste the same day with a clear note. Waste that is not recorded shows up later as an unexplained stock gap.

Related articles

How to Set Up F&B Manager

Switch on F&B Manager under Settings → Menu & Modules. Mark your ingredients, packaging and consumables Not for selling on the product form and give them stock. They then appear under F&B Manager → Inventory, where you set each one's type, reorder point and supplier. Check F&B Manager → Settings for your thresholds.

F&B Manager · Updated 12 Oct 2026 · 2 min read

How to Read the F&B Dashboard and Reports

F&B Manager → Dashboard shows what you hold, what is about to run out, what was used and what was thrown away, for a location and period. Reports gives usage by item, and the Inventory Report gives what you hold and its value.

F&B Manager · Updated 12 Oct 2026 · 1 min read

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