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How to Pay a Supplier

Written by the SellarPro team · Published 10 October 2026 · 1 min read

Short answer

To pay one purchase, open Purchases, click Actions and choose Add payment. To pay off a supplier's balance, open Customers & Suppliers → Suppliers, click Actions and choose Pay. The money clears their oldest purchases first.

Every purchase you have not fully paid is owed to the supplier. Record payments as you make them so you always know what you owe.

Pay one purchase

  1. Open Purchases, click Actions on the purchase and choose Add payment.
  2. Enter the Amount, the Payment Method and the date, and save.

View Payments on the same menu shows, edits or deletes the payments on that purchase.

Pay off a supplier's balance

  1. Open Customers & Suppliers → Suppliers.
  2. Click Actions on the supplier and choose Pay. The window shows their Total Purchase, Total Paid and Total Purchase Due.
    The suppliers list with a supplier's Actions menu open and Pay outlined
    Pay is the first item in the supplier's Actions menu.
  3. Enter the amount, method and date, and save. It pays their oldest purchases first.

See what you owe

  • Quick Reports → Supplier Payments lists what you have paid each supplier.
  • The dashboard's Receivables & Payables card shows the total you owe, and what is overdue.
  • A supplier's Ledger shows every purchase and payment with the running balance.

Common questions

How do I show when payment is due?
Set a Pay term on the supplier or on the purchase. Purchases past their pay term show as overdue.

Related articles

How to Record a Purchase from a Supplier

Open Purchases → Add Purchase. Choose the Supplier, the Business Location and set Purchase Status to Received. Add each product with its quantity and Unit Cost, check the selling price, add the payment and click Save. Stock goes up straight away.

Purchases & Suppliers · Updated 11 Oct 2026 · 2 min read

How to Return Goods to a Supplier

To return goods from one purchase, open Purchases, click Actions and choose Purchase Return, then enter the Return Quantity. To return goods without a purchase, open Purchases → Purchase Returns and click Add. Stock goes down and the supplier owes you the value.

Purchases & Suppliers · Updated 11 Oct 2026 · 1 min read

How to Add a Supplier in SellarPro

To add a supplier in SellarPro, open Customers & Suppliers → Suppliers → Add, enter the business name and phone number, and save. You can then record purchases and track what you owe them.

Purchases & Suppliers · Updated 12 Oct 2026 · 2 min read

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