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How to Assign, Track and Retire Assets

Written by the SellarPro team · Published 12 October 2026 · 1 min read

Short answer

Open the asset from Asset Management → Assets and click Assign Asset to hand it to a staff member, with a note. Check it in when it comes back. The Assignment History shows everyone who has had it. Change its status to Under Repair, Retired or Disposed as its life goes on.

Hand an asset to someone

  1. Open Asset Management → Assets and click View on the asset.
  2. Click Assign Asset.
  3. Choose who it is Assigned To, add Notes such as its condition, and save.
The asset page for a chest freezer with its details, the Assign Asset button and the empty Assignment History
Assign Asset hands it over; the history keeps every handover.

When it comes back, click Check-in Asset on the same page. The Assignment History lists everyone who has had it: where, when it was assigned, when it was returned, and who handed it over.

Keep its status right

Edit the asset and change its Status:

  • Active: in use.
  • Under Repair: out for repair.
  • Retired: no longer used, still owned.
  • Disposed: sold, scrapped or given away. Note how in the asset's notes.

Filter the list by status to see, for example, everything under repair.

Related articles

How to Register Your Business Assets

Open Asset Management → Assets and click Add Asset. Enter the name, type (Movable or Fixed), category, serial number, location, purchase date, purchase cost, current value and vendor, attach the receipt or warranty, and save. Group assets with Asset Management → Categories.

Asset Management · Updated 12 Oct 2026 · 1 min read

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