Inventory is where shops quietly lose money: items expire, walk away, or sit unsold while capital is tied up. SellarPro's inventory module exists to make the stockroom as visible as the till.
This page explains the moving parts — live stock levels, purchases, adjustments, transfers and stock-taking — and how they connect to the POS so the numbers stay true without extra work.
Where SellarPro fits in
SellarPro brings sales, inventory, purchasing, customers and reporting into one system. You record a sale in seconds, stock levels update automatically across every branch, and the dashboard shows profit — not just revenue — in real time.
- Fast POS checkout with barcode scanning and receipt printing
- Live stock levels with low-stock alerts and reorder reports
- Purchases, suppliers and cost tracking in the same system
- Daily sales, profit and expense reports on any device
- Works offline at the counter and syncs when connectivity returns
You may also want to compare sellarpro, sellarpro pos and stock taking app ghana.
Inside the stockroom
Live stock, everywhere
Every sale deducts stock instantly; every purchase adds it. If you run more than one branch or a warehouse, each location has its own accurate count, and transfers between them are recorded in two taps.
Low-stock alerts and reorder reports
Set a minimum level per product and SellarPro flags what needs reordering before shelves go empty — with supplier and last-cost information right there.
Stock-taking without closing the shop
Count by section with a phone or scanner, and the system generates the adjustment report showing exactly what differed and what it cost you.
Costing and true margins
Purchase costs feed directly into profit reports, so you see the margin on every product and category — which is how you find the items that look busy but earn nothing.
Why "we manage" is the most expensive plan
Choosing business software is a five-year decision disguised as a monthly subscription. The system you pick shapes what you know about your own business — and what you never find out. That is why we encourage every prospective customer to trial SellarPro against their real trading week rather than a demo script.
The checklist we tell every business owner to use
- Role-based staff accounts. Cashiers should not see cost prices or profit; managers should not need your login. Shared passwords end audit trails.
- Offline selling. Ask the vendor exactly what happens at the till when the internet drops. "It keeps selling and syncs later" is the only good answer.
- Mobile money as a first-class payment. If MoMo has to be recorded as "cash" or "other", daily reconciliation will never be clean.
- Everything in the base price. Inventory, purchases, expenses, reports and staff accounts should be included — not sold back to you as per-store or per-employee add-ons.
- A real free trial. Load your actual products and run real sales for a week. Software that survives your busiest day has earned the subscription.
- Cedis, not dollars. If the price is quoted in USD, your software cost changes every time the exchange rate does. Insist on GHS billing with published prices.
SellarPro is built to pass every one of these checks — which is exactly why we publish the list.
How to get set up
- Create your account. Register online in a few minutes — no card required to start.
- Set up your products. Import your product list from Excel/CSV, or add items with prices, barcodes and opening stock.
- Add your team. Create cashier and manager accounts with role-based permissions so staff only see what they need.
- Start selling. Ring up sales on a laptop, desktop, tablet or phone; print or WhatsApp receipts to customers.
- Watch the numbers. Daily sales, profit and stock reports arrive on your dashboard automatically.
You do not need an IT department: if you can use WhatsApp, you can run SellarPro.
Week one, honestly described
Day one is about getting live, not getting perfect: import or enter your fastest-moving products, set prices, create logins for anyone who sells, and put through the first genuine sale. Perfection can wait; the record-keeping starts today.
Days two to four build the habit. Every sale goes through the system — no exceptions, because exceptions are where the old leaks hide. Expenses get logged as they happen. By midweek the daily summary starts telling you things: which hours are busiest, what actually sells, how takings split across cash and MoMo.
By day seven the system knows your week better than the notebook ever did: what sold, what it cost, what was spent, who owes you. The weekly report becomes the Sunday habit that replaces guessing with deciding — and the onboarding team stays on WhatsApp throughout if anything needs a hand.
Five numbers that run the business
- Profit report — sales minus cost of goods minus expenses. The only number that says whether the month worked, calculated continuously instead of guessed annually.
- Expense breakdown — the month's spending by category. The first month's version is routinely the most surprising document a business owner has ever read about their own shop.
- Per-staff sales — every cashier's day in numbers: sales made, discounts given, returns processed. Performance conversations become factual and short.
- Dead-stock report — items that have not sold in 30, 60 or 90 days: your capital, parked on a shelf, with the release form attached.
- Daily sales summary — the day's takings by payment type, ready at closing. Cash in the drawer either matches it or you know exactly what to ask about, tonight rather than at month end.
All of these arrive on your phone without being asked for — the point is not more data, it is never being surprised by your own business again.
Transparent pricing in Ghana cedis
SellarPro is priced in GHS with no dollar billing, no per-terminal charges and no long-term lock-in. Every plan includes updates and support.
| Plan | Monthly price | Best for |
|---|---|---|
| Solo | GHS 99 | One shop, one user getting off paper and Excel |
| Growth | GHS 150 | Growing shops that need staff accounts and fuller reporting |
| Business | GHS 250 | Multi-branch and wholesale operations |
See the full feature breakdown on our pricing page, or start free and upgrade when you are ready.
Mistakes to avoid when you make the switch
- Skipping opening stock. Without accurate starting quantities, the first stock report looks wrong and confidence dies early. Count what you have before go-live — even approximately — and correct at the first stock-take.
- Letting exceptions breed. The sale rung "later", the expense paid from pocket, the credit given without recording — each exception invites the next. The rule that saves the system: if it happened, it goes in.
- Buying hardware first. Choose the software, then buy the scanner and printer it supports (standard ones, ideally). Hardware-first shoppers routinely own devices their eventual software cannot use.
- Running two systems "just in case". Keeping the notebook alongside the software means neither is trusted and both are half-maintained. Commit for two full weeks — the doubt resolves itself.
Why businesses pick SellarPro
- Built for Ghana. GHS pricing, VAT/GRA-aware receipts, and workflows that match how shops here actually trade.
- Offline-capable. Keep selling when the network drops; everything syncs when you are back online.
- Human support. WhatsApp, phone and email support from a team in Accra — not a ticket queue in another timezone.
- All-in-one. POS, inventory, purchases, expenses, customers, staff and reports in one subscription instead of five tools.
- Grows with you. Start with one till and scale to multiple branches, warehouses and an online storefront without changing systems.