Complete Procurement Features
Streamline every step of your purchasing process
Purchase Order Creation
Create professional purchase orders in seconds. Select supplier, add products with quantities and agreed prices, apply terms, and send via email or WhatsApp. Customise PO templates with your logo and payment terms.
Supplier Management
Maintain a complete supplier database with contact details, payment terms, credit limits, and rating. Compare supplier prices for the same product. Track supplier performance including delivery accuracy and lead times.
Goods Receipt & Inspection
Receive goods against the original PO. Record quantities received, check against ordered quantities, and flag discrepancies. Record batch numbers and expiry dates during receipt. Partial deliveries handled automatically.
Supplier Invoicing & Payment
Match supplier invoices to purchase orders and goods receipts (3-way matching). Track invoice approval, payment due dates, and payment status. Generate payment advice notes and maintain payment history per supplier.
Reorder Automation
Set reorder points for products. Get automatic purchase suggestions when stock falls below threshold. One-click PO generation from reorder suggestions. Never run out of stock due to slow procurement processes.
Procurement Analytics
Purchasing spend by supplier, category, and period. Price variance analysis — compare actual purchase prices against budgeted prices. Identify over-reliance on single suppliers and diversification opportunities.